Morley Companies, Inc.
Hotel
Site Selection
To find the perfect venue, we collect your event demographics and incorporate them into the venue search process. By reviewing the number of participants, the event agenda, geographic requirements and financial considerations, Morley is able to produce an Availability Report that details the hotels able to support your program. Our clients can then see the full range of locations available for their programs in a comprehensive, easy-to-read document that we continue to update until a location is selected.
Negotiations & Contracting
Once a client selects a location, the Morley team goes into action to negotiate the final hotel contact. Forty years of experience and a client base that represents the world's largest enterprises have provided Morley with a tremendous range of expertise in negotiating with vendors on behalf of our clients.
Each vendor contract is characterized by a series of guarantees and due dates related to each element of your program. The number of sleeping room nights, food and beverage guarantees and the cutoff dates for each are the most common examples. Once contracts are finalized, Morley enters all due dates and other critical information into the Morley group travel management system and keeps track of these important contractual obligations. This process greatly reduces the chance of incurring attrition fees or missing guarantee levels.
Vendor Management
The Morley system for conducting vendor management is based on managing all contractual obligations to accurately purchase goods and services while cultivating a team approach with the vendor to serve you, our mutual client. Morley uses its proprietary group travel management system to facilitate this process and produce an exceptional client experience while keeping a close eye on all program costs.
Prior to the arrival of any program participants, Morley arranges for meetings with each local supplier. Morley uses this opportunity to confirm all program details, verify all recent changes, and establish a chain of command and control for the duration of the program.
The details of on-site hotel coordination include sleeping room management, meeting room management, activities management, and food and beverage management. Morley has special procedures, documentation and training to accommodate all of these requirements.
